Information Packet Tracy Adams Photography (770) 979-3192 http://www.tracyadamsphotography.com Policies 1. Tracy Adams Photography retains all copyright ownership of all images created as a result of this portrait session. Images may not be reproduced for any reason without the express written permission of Tracy Adams. Any unauthorized duplication or publication will be prosecuted to the fullest extent of the law. 2. If canceling your session, for any reason, please give at least 48 hours notice, if applicable. 3. A session fee is charged for the time and talent of the photographer. It is due at the time of scheduling to reserve your date and time. The session fee may be paid by cash or check. Please make checks payable to, “Tracy Adams.” Checks must be received within 10 days of scheduling your session, otherwise your session will be cancelled. 4. Session deposit is not refundable. If rescheduling is necessary, your deposit will be credited to your rescheduled appointment. 5. No other photographic equipment may be used during our session. Outside flashes can have an effect on the images captured at your session. 6. You will be shown a minimum of 15 proofs from your session. Any image that may contain closed eyes, motion blur or does not meet the standards set forth by the photographer will not be shown. Only your best images will be available for purchase. 7. Proofs will be shown in color, with only a select few shown in black & white. Please keep in mind that you are viewing the proofs, not the end product. 8. Proofs will be made available within 14 business days for viewing. Your online proof gallery will be available approximately 14 days after the session. At this time, you will view your prints and place your order within one week or there will be a $25 rehosting fee to repost the gallery. You will be given a URL to access your gallery. The link may be shared with whomever you would like. 9. Your online gallery will be available for viewing for 7 days. After this time, your gallery will be taken down. If, after this time, you need to review your proofs again, a $25 reposting fee will be charged. 10. All orders must be paid in full before prints are sent to the lab for processing. Payment may be made by cash or check. All checks will be held for 7 days before order is sent to the lab. 11. Prices are subject to change without notice. To benefit from current pricing or specials, order must be made and paid in full within 30 days of receiving your online gallery. If ordering or paying after this time, your order will be subject to current price listings. 12. If your session fee includes a print credit, print credit is only available on your first order and must be used within 30 days of your online gallery expiring. After 30 days, you forfeit all rights to your print credit. 13. Print credit may be used on gift or wall portraits, fine art canvases, collages, coffee table book or other non print products. 14. Discount is available on prints ONLY. Discount not available on canvas prints, or other products. 15. Once order is placed and paid in full, images will be sent to the lab for processing. Portraits will be available for delivery within 3-4 weeks or sooner.I will contact you when portraits are available. 16. Images are stored for one year only. Reorders are available, subject to current price listings and $50 archival fee. 17. All orders needing shipping will be accessed an 3% S/H fee. This includes FedEx shipping with delivery tracking and insurance. Insurance is dependent on the value of prints. 18. All sales subject to Georgia state sales tax of 6%. 19. Returned checks, for any reason, are subject to a $50 service charge and will constitute cancellation of your order if not paid in full within 3 days of notification by Tracy Adams Photography. 20. Due to the nature of this product, refunds are not available. Portrait Needs Worksheet Use this worksheet to help determine the number and size of portraits needed. Take this time to walk around your house and see what space needs to be filled. Measure walls and think about wall groupings. Also include what family and friend may want. Don’t forget anybody! Recipient Wall Portrait Desk Portrait Wallets Specialty For your home: ________________________________________________________________ For your home: ________________________________________________________________ Mom: ________________________________________________________________ Dad: ________________________________________________________________ Grandparents: ________________________________________________________________ Grandparents: ________________________________________________________________ ________________________________________________________________ Aunts/Uncles: ________________________________________________________________ Other Family: ________________________________________________________________ Friends: ________________________________________________________________ Friends: ________________________________________________________________ Other: ________________________________________________________________ Caring for your prints Proper care can help extend the life of your treasured portraits. There are many factors that can affect the quality of a print over time, such as sunlight, ultraviolet radiation, excessive heat or humidity. To protect your prints, here are some guidelines that should be followed: • Do not place in direct sunlight. • Photographs should not be kept in areas of the home that are moist, humid or too hot, such as an attic or basement. • Photographs should be matted to prevent the picture from coming in contact with the glass. • Use only archival -- acid-free -- materials. Cardboard backs should not be used. If using inexpensive frames, discard the cardboard backing, unless it is marked as being acid-free. • An alternative for backing is using a foam-core board. Foam-core is relatively inexpensive, archival and offers cushioning to your photograph. • To help filter direct light that may shine on your photographs, UV filtering glass is best. It is expensive, but worth the investment. It filters 90% of UV rays that are responsible for fading images. • When deciding how to store your photographs, look for albums, mats and any material that will come in contact with you photograph to be listed as, photo safe, acid free and PVD free. • Be sure the area surrounding your photographs is kept clean and free from pests. Photographic material can provide an attractive source for pests and rodents. • Photographs should be viewed in a clean, uncluttered area. Hands should be cleaned prior to handling your photographs to remove excess oils and dirt. If possible, wear white cotton gloves to prevent finger printing and soiling. • Ink pens should not be used around photographs. If it is necessary to write on your photographs, write lightly using a soft-lead pencil on the reverse side. I hope you find these tips helpful in preserving your memories for a lifetime. Portrait Agreement (Please print this, fill it out and bring it to your session) Portrait session date: _____________________ Name: ________________________________________________________________ ________________________________________________________________ (please print & list all involved in session) Address: _____________________________________________________________ _____________________________________________________________ Telephone: ______________________ Email: _________________________________ Policy agreement: I have been given a copy of all policies set forth by Tracy AdamsPhotography. I have had time to read and understand thus policies governing our portrait session, along with a price list of all prints and products available. Signature: _______________________________________ Release: For valuable consideration received, I hereby grant to “Tracy Adams Photography” ("Photographer") the absolute and irrevocable right and unrestricted permission in respect of photographic portraits or pictures that he/she had taken of me or in which I may be included with others, to copyright the same, in his/her own name or otherwise; to use re-use, publish, and re-publish the same in whole or in part, individually or in any and all media now or hereafter known, and for any purpose whatsoever, for illustration, promotion, art, editorial, advertising and trade, or any other purpose whatsoever without restriction as to alteration; and to use my name in connection therewith if he/she so chooses. I hereby release and discharge Photographer from any and all claims and demands arising out of or in connection with the use of the photographs, including without limitation any and all claims for libel or invasion of privacy. This authorization and release shall also inure to the benefit of the heirs, legal representatives, licensees, and assigns of Photographer, as well as the person(s) for whom he/she took the photographs. I am of full age and have the right to contract in my own name. I have read the foregoing and fully understand the contents thereof. This release shall be binding upon me and my heirs, legal representatives, and assigns. Signature: ________________________________________